Configure dates and slots

Set when an Activity runs, on repeating weekdays or on set dates, and split the time into bookable slots.

2 min read

Dates sit in the Activity's Slots tab, above tickets and check-in. Set them first, since both depend on them.

Choose weekly or specific dates

  1. In the Slots tab, under Dates, choose Weekly or Specific Dates.

    Dates section with the Weekly and Specific Dates options highlighted

    ChooseWhenExample
    WeeklyThe same weekdays and hours repeatYoga every Tuesday and Thursday at 08:00
    Specific DatesEach session has its own datePottery on five Saturdays in October

Add the dates

Follow the tab for the option you chose.

  1. Select + Add Date.

    Specific dates list with the + Add Date button highlighted

  2. Enter the Date, Start time and End time of the session.

    One specific date row with its date, start time and end time highlighted

  3. (Optional) To add many dates at once, select Upload dates (CSV).

    Upload dates (CSV) button highlighted next to + Add Date

    Uploaded rows are added to the dates already listed. The file needs these headers:

    Activity DateStart timeEnd time
    18/11/202610:0012:00

    Dates use dd/mm/yyyy and times use 24-hour HH:mm, in the timezone shown on the Date field.

  1. Select + Add day of week.

    Weekly schedule with the + Add day of week button highlighted

  2. Choose the weekday.

    Weekday list open under + Add day of week, highlighted

  3. Set the day's Start time and End time.

    Tuesday card with a start time of 08:00 and an end time of 08:45, highlighted

    For a second range on the same day, select + Add Time Range.

Split the time into slots

Keep each time range as one session, such as a kids' corner open 10:00 to 13:00? Skip to step 8. Split it for back-to-back bookings, such as 20-minute consultations.

  1. Open Slots Configuration.

    Slots Configuration header highlighted under the dates

  2. Turn on Divide into Slots.

    Divide into Slots switch turned on, highlighted

  3. Set the Duration (minutes) and the Buffer between slots.

    Duration set to 1h 30m and Buffer between slots set to 0m, highlighted

    The buffer gives staff time between groups.

  4. Select Save.

    Activity editor footer with the Save button highlighted

If publishing is blocked

  • No dates configured: add at least one weekday or one specific date.
  • An end time is before its start time: check each date and weekly range.
  • Two specific dates overlap: make each session end before the next one starts.
  • Two ranges on the same weekday overlap: adjust the times on that day.
  • A slot falls outside the campaign dates: move it inside the campaign dates, or extend them.
  • A slot falls outside the activity dates: move it inside the Activity's own date range.
  • Negative duration or buffer: set Duration (minutes) and Buffer between slots to 0 or more.
  • Slots divided, but no dates: add a date, or turn off Divide into Slots.

Next steps

On this page

Choose weekly or specific datesAdd the datesSplit the time into slotsIf publishing is blockedNext steps