Winner lists & exports
Download the right winner file so your team can hand out prizes and follow up.
Get the exact file your team needs to contact winners and hand out prizes. Use Participants for reward-state exports, Leaderboard for ranking proof, and the reward's own tools when prizes depend on secure codes or redemption.
OmniLab Games exports are on demand
You can download games data as a spreadsheet file and export a dashboard snapshot as a PDF. OmniLab can automate winner messages through notifications, but it does not offer a scheduled winner export.
Choose the right output
Pick the row that matches what you need to deliver.
| Need | Where to get it | Format | What you get |
|---|---|---|---|
| Main list for instant wins or lotteries | Participants → All participants data | spreadsheet | participant identity, one status column per reward, one Last Reward Status Time column per reward, touchpoint play counts, and ranking when relevant |
| Submitted answers tied to the game | Participants → Participation forms data | spreadsheet, or a folder of files when split by touchpoint | Contact ID, Form Template Name, Submission Date/Time, Touchpoint, plus the submitted fields |
| Ranking proof for skill games | Leaderboard | spreadsheet | Rank, Contact, External ID, Email, Participation Date, and game-specific columns such as Completion Time, Score, or Touchpoints Unlocked |
| Shareable campaign snapshot | Analytics | a high-level overview, not a winner-by-winner list | |
| Secure code follow-up | reward Manage Coupons | reward tools | code availability plus Issued and Redeemed follow-up |
For one clean list to start contacting winners, choose All participants data in Participants.
Where each field comes from
When you're assembling the final file, here is the best source for each detail.
- Winner email — use All participants data or the Leaderboard export. Leaderboard is best for skill-game winners; Participants is best for mixed reward workflows.
- Reward name and outcome — use All participants data. Reward states appear as one column per reward, so filter by Reward before you export to keep the file easy to read.
- Winner timestamp — use the reward-specific Last Reward Status Time column in All participants data.
- Coupon code — use the reward's Manage Coupons. Secure codes stay on the reward, not in the standard games export.
- Redeemed or not — combine the reward's Manage Coupons with the participant export when prizes depend on redemption.
Build a winner file ready to use
Resolve the reward first
For a lottery, open Participants and use Run Draw. For a leaderboard reward, open Leaderboard and use Declare Winners. Once states are final, the Participants table shows each participant with their email, Participation Date, Touchpoints, and External ID.
Filter to one reward or one game
In Participants, open Filter by rewards and pick the reward you want, then narrow by Touchpoint if needed. Filtering before you export keeps one reward state per file and makes the list easy to read.
Open the download menu
With your filter applied, select Download at the top right of the Participants table.
Choose what to export
In the menu, pick All participants data for the main winner list, or Participation forms data when your team also needs the submitted answers. Add the matching Leaderboard export when you need scores or ranking proof.
Add a shareable snapshot when asked
For a high-level recap rather than a winner-by-winner list, open Analytics and use Export PDF on the Summary tab. This is the dashboard overview, not the file you contact winners from.
Add code or redemption follow-up when needed
Open the reward and check its Redemption Display Mode. Secure Mode shows the coupon code behind a lock screen and is best for trackable rewards that need redemption; Simple Mode shows only the winner message and suits badges or achievements.
Reconcile codes from the reward
For Secure Mode rewards, select Manage Coupons in the Coupon Summary to reconcile codes, claims, and redeemed volume before you hand the file over.
Let notifications handle the messaging
When your campaign sends winner follow-up automatically, rely on Winner, Eligible, or Reward Redeemed notifications. The messaging can run on its own even though the export stays manual.
Good to know
- Participation forms data comes out as one file when the participation form is set once per campaign, or as a folder of files split by touchpoint when submissions are touchpoint-specific.
- Leaderboard exports are especially useful for Memory, Quiz, Form, Catcher, and Touchpoints Ranking.
- OmniLab Games data exports as a spreadsheet file. There is no separate Excel-specific download.
- There is no scheduled winner export, so recurring handoffs need a follow-on process after each download.
Related
Exports & reports
Compare PDF and spreadsheet export options across the campaign.
Coupons & redemption
Pair participant exports with coupon and claim tracking when winners need codes.
Notification types reference
Plan winner, eligible, and reward-redeemed communication around the export workflow.
Reward attribution tracking
Understand how winner and eligible states move before you export them.