Manual check-in

Check a guest in without scanning: find their booking by email or by session in the Event Host App.

1 min read

When a ticket won't scan, or a guest can't find it, check them in by hand. Here, a host at the Kids' Pottery Workshop finds a guest by email, then another by session.

Find the guest by email

On the Activity's menu in the Event Host App:

  1. Select Find by Email.

    Select Check-In Method with Find by Email highlighted on a tablet

    Select Check-In Method with Find by Email highlighted on a phone

  2. Enter the guest's email address.

    Find by Email with the email address entered, highlighted on a tablet

    Find by Email with the email address entered, highlighted on a phone

  3. Select Find Bookings.

    Find by Email with the Find Bookings button highlighted on a tablet

    Find by Email with the Find Bookings button highlighted on a phone

  4. On the confirmed booking, select Check-in.

    The guest's confirmed booking with its Check-in button highlighted on a tablet

    The guest's confirmed booking with its Check-in button highlighted on a phone

    With several bookings, check the ticket type first.

  5. Select Confirm Check-In.

    Confirm Check-In window with its button highlighted on a tablet

    Confirm Check-In window with its button highlighted on a phone

  6. If the app warns that the guest is early or late, select Continue Check-In only if your event allows it.

    Early Check-In Detected with the Continue Check-In button highlighted on a tablet

    Early Check-In Detected with the Continue Check-In button highlighted on a phone

Check-In Successful then shows, and the booking reads Already Checked-In.

Check-In Successful window on a tablet

Check-In Successful window on a phone

Find the guest by slot

When the guest knows their slot, the session time, but not their email:

  1. On the Activity's menu, select Find by Slot.

    Select Check-In Method with Find by Slot highlighted on a tablet

    Select Check-In Method with Find by Slot highlighted on a phone

  2. Open the day.

    Select a Time Slot with Saturday, 3 October 2026 highlighted on a tablet

    Select a Time Slot with Saturday, 3 October 2026 highlighted on a phone

  3. Choose the session.

    Saturday, 3 October with the 10:00 session highlighted on a tablet

    Saturday, 3 October with the 10:00 session highlighted on a phone

  4. Type the guest's name in the search box.

    Bookings for 3 October 10:00 searched for Fletcher, with the search box highlighted on a tablet

    Bookings for 3 October 10:00 searched for Fletcher, with the search box highlighted on a phone

  5. On their booking, select Check-in.

    Henry Fletcher's booking with the Check-in button highlighted on a tablet

    Henry Fletcher's booking with the Check-in button highlighted on a phone

    Then confirm as in steps 5 and 6 of Find the guest by email. Booking Status (under Filters on a phone) can narrow the list to Confirmed bookings.

Next steps

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