Users and authentication
See how users sign in and how roles, module access, and organisation assignments shape access in OmniLab.
Understand how a teammate signs in to OmniLab and why what they can do depends on more than one setting. This page shows how sign-in, roles, module access, and organisation assignments work together.
What an OmniLab user account contains
Each OmniLab user account is defined by a small set of access settings:
| User account setting | What it controls | Good to know |
|---|---|---|
| Email address | The identity used for sign-in | The account must be created for the exact email address the user will sign in with |
| Role | Whether admin-only settings are available | The two roles are Admin and Contributor |
| Module access | Which product areas appear in navigation | OmniLab Campaigns and OmniLab Smart Links are assigned separately |
| Assigned organisations | Which organisations the user can select in OmniLab Studio | A user can be assigned to one or several organisations |
A user account combines several access settings
In OmniLab, access is not controlled by one single field. What a user can do depends on the combination of role, module access, assigned organisations, and the organisation currently selected in OmniLab Studio.
Authentication methods
The sign-in page shows only the methods enabled for your OmniLab environment.
| Sign-in method | What users see | What to expect |
|---|---|---|
| Company single sign-on — logging in with your company account, such as Microsoft | A company sign-in button on the sign-in page | Sign-in and session management stay with your company's identity system |
| Email sign-in | Continue with Email on the sign-in page | OmniLab emails a one-time sign-in link to the approved address, and the link expires after 24 hours |
What controls what a user can see
| Access layer | What it controls | Good to know |
|---|---|---|
| Role | Whether admin-only settings are available | The two roles are Admin and Contributor |
| Module access | Which product areas appear in navigation | OmniLab Campaigns and OmniLab Smart Links are assigned separately |
| Assigned organisations | Which organisations the user can select in OmniLab Studio | Users can switch only between organisations assigned to their account |
| Selected organisation | The campaign and settings context | OmniLab Studio changes what you can see and manage when you switch organisation |