Roles and permissions
Compare Admin and Contributor access, and see how role, module access, and organisation scope work together.
Pick the right role for a teammate and know exactly what each one can do. This page compares Admin and Contributor, and shows how module access and organisation assignments shape what people see in OmniLab Studio.
The two roles
OmniLab user accounts use two roles:
| Role | Use this for | What they can do |
|---|---|---|
| Admin | Someone who manages the account, users, and settings | Open admin settings and manage users |
| Contributor | Someone who builds campaigns and content day to day | Work on campaigns and content inside their assigned organisations |
If you just want someone to build campaigns without touching settings or users, choose Contributor. Choose Admin only for people who manage the account.
Role applies to the whole account
One role applies to the whole account. Organisation assignments decide where the user can work, but you cannot give someone a different role per organisation.
What each role can do
| Action | Admin | Contributor | Notes |
|---|---|---|---|
| Open the OmniLab Campaigns module | Yes | Yes | Needs OmniLab Campaigns module access |
| Open Templates, Rewards, and related build areas | Yes | Yes | These live on the OmniLab Campaigns side of OmniLab Studio |
| Open OmniLab Smart Links | Yes | Yes | Needs OmniLab Smart Links module access and an organisation where OmniLab Smart Links are turned on |
| Switch between assigned organisations | Yes | Yes | Users can switch only to organisations assigned to their account |
| Open General Settings from the Global organisation | Yes | No | This is where the Organisations and Users tabs live |
| Open Organization Settings from a regular organisation | Yes | No | Contributors are redirected away from the Settings area |
| Create, edit, or delete users | Yes | No | Managed from General Settings > Users |
Module access can hide product areas
Role is only one part of access. Module access can still hide whole product areas, whatever the role.
| Module | What it adds | Use this when |
|---|---|---|
| OmniLab Campaigns | OmniLab Campaigns, Templates, Rewards, files, and related build work | The user runs campaigns or builds content. They still need at least one assigned organisation. |
| OmniLab Smart Links | OmniLab Smart Links navigation and related work | The user works with OmniLab Smart Links. The selected organisation must also have OmniLab Smart Links turned on. |
Scope still matters
Even an Admin does not automatically see every organisation. Visibility always depends on the organisations assigned to the account and the organisation selected in OmniLab Studio.
If you need the cross-product explanation of scope, see Organisations and scope in OmniLab. If you need the day-to-day switching workflow, see Multi-org access.
Related
Assign users to organisations
Create or update a user with the right organisations, role, and module access.
Modify or revoke access
Update assignments, change modules, or remove an account when access is no longer needed.
Multi-org access
See what changes when a user works across several assigned organisations.